HVAC unit in Building A overdue for annual service
HVAC unit in Building A is 2 weeks overdue for its annual service. Last serviced 13 months ago by CoolAir Ltd. Risk of warranty void if not serviced within 30 days.
operations
Maintenance & Facilities Team
Fewer breakdowns, lower repair costs, longer asset life
ReactiveExecutor4 employees
From $49/mo
Hire This Team → Team structure
Meet Your Team
Every employee has a defined role, skill set, and model optimised for their work.
F
Frank
Manager
Orchestrates asset tracking, preventive maintenance, and contractor coordination across the facilities team
G
Grace
Asset Tracker
Maintains asset register with service history, warranties, and condition
N
Noah
Preventive Scheduler
Schedules routine maintenance based on manufacturer guidelines and usage
E
Eva
Contractor Coordinator
Finds contractors, gets quotes, schedules repairs, tracks completion
How it works
Watch a Real Run
See how the team collaborates to deliver structured, high-quality outputs.
Maintenance & Facilities Team -- Live Run
G
Grace
Track all assets -- scanning 85 assets across 6 locations for status changes
Step 1 of 5
N
Noah
Schedule preventive maintenance -- HVAC annual service due in 14 days
Step 2 of 5
E
Eva
Coordinate contractors for repairs -- getting 3 quotes for Unit 4B plumbing
Step 3 of 5
G
Grace
Log completion -- Building A fire alarm test completed, certificate updated
Step 4 of 5
F
Frank
Monthly report -- 12 preventive tasks completed, 3 reactive repairs, £800 saved
Step 5 of 5
Example outputs
What This Team Delivers
Real outputs from real runs. Every piece is structured, actionable, and tracked.
Schedule fleet vehicle services in batches
Batching fleet vehicle services saves 30% on labour costs. Recommend scheduling all 8 vehicles across 2 consecutive days at the same garage.
Monthly maintenance report
Full monthly report: 12 preventive maintenance tasks completed, 3 reactive repairs handled, £800 saved vs emergency call-out rates. Next month: 8 tasks scheduled.
Contractor booked: Plumber for Unit 4B leak
PlumbRight Ltd booked for Thursday 9am to repair leak in Unit 4B bathroom. Quote: £180. Expected completion: same day.
Use cases
Built for These Scenarios
Asset Register Management
Complete asset profiles with service history, warranty details, condition ratings, and maintenance schedules. Always know what you have and its status.
Preventive Maintenance Scheduling
Maintenance booked before things break. Follows manufacturer guidelines and usage-based intervals to prevent costly emergency repairs.
Contractor Coordination
Manages approved contractor lists, gets competitive quotes, schedules repairs, and tracks completion with quality ratings.
Breakdown Response
When something breaks, Eva finds the right contractor, gets quotes, and schedules the repair. Faster response, lower costs.
Tools & integrations
What They Work With
Platform Tools
Track Asset
Schedule Maintenance
Find Contractor
Log Completion
Notifications
Alerts via Slack, email, or webhooks
Output Generator
Create findings, proposals, and reports
Connected Integrations
Asset management systems
telematics
contractor directories
Google Calendar
Get started
Hire Maintenance & Facilities Team
From $49/mo
No credit card required. Connect your tools and let your new team get to work. Cancel anytime.
Free tier includes 1 team with 100 runs/month. No card needed.
FAQ
Common Questions
Anything -- vehicles, HVAC systems, machinery, property, equipment. Each asset gets a full profile with service history, warranty details, and maintenance schedules.
Noah follows manufacturer guidelines and usage-based intervals to schedule maintenance before things break. He books appointments, sends reminders, and tracks completion.
Eva connects to your approved contractor list, gets competitive quotes, and schedules the best option. She tracks job completion and maintains a quality rating per contractor.
Popular in these industries
Industries Using This Team
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